Procedural Manual for Operations, Maintenance, and Emergencies – Safety-related Condition Reports
(d) Safety-related condition reports. The manual required by paragraph (a) of this section must include instructions enabling personnel who perform operation and maintenance activities to recognize conditions that potentially may be safety-related conditions that are subject to the reporting requirements of §191.23 of this sub-chapter.
(a) Except as provided in paragraph (b) of this section, each operator shall report in accordance with §191.25 the existence of any of the following safety-related conditions involving facilities in service:
(1) In the case of the pipeline (other than an LNG Facility) that operates at a hoop stress of 20 percent or more of its specified minimum yield strength, general corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure, and localized corrosion pitting to a degree where leakage might result.
(2) Unintended movement or abnormal loading by environmental causes, such as an earthquake, landslide, or flood, that impairs the serviceability of a pipeline or the structural integrity or reliability of an LNG facility that contains, controls, or processes gas or LNG.
(3) Any crack or other material defect that impairs the structural integrity or reliability of an LNG facility that contains controls, or processes gas or LNG.
(4) Any material defect or physical damage that impairs the serviceability of a pipeline that operates at a hoop stress of 20 percent or more of its specified minimum yield strength.
(5) Any malfunction or operating error that causes the pressure of a pipeline or LNG facility that contains or processes gas or LNG to rise above its maximum allowable operating pressure (or working pressure for LNG facilities) plus the build-up allowed for operation of pressure limiting or control devices.
(6) A leak in a pipeline or LNG Facility that contains or processes gas or LNG that constitutes an emergency.
(7) Inner tank leakage, ineffective insulation, or frost heave that impairs the structural integrity of an LNG storage tank.
(8) Any safety-related condition that could lead to an imminent hazard and causes (either directly or indirectly by remedial action of the operator), for purposes other than abandonment, a 20 percent or more reduction in operating pressure or shutdown of operation of a pipeline or an LNG Facility that contains or processes gas or LNG.
(1) Exists on a master meter system or a customer-owned service line;
(2) Is an incident or results in an incident before the deadline for filing the safety-related condition report;
(3) Exists on a pipeline (other than an LNG facility) that is more than 220 yards (200 meters) from any building intended for human occupancy or outdoor place of assembly, except that reports are required for conditions within the right-of-way of an active railroad, paved road, street, or highway; or
(4) Is corrected by repair or replacement in accordance with applicable safety standards before the deadline for filing the safety-related condition report, except that reports are required for conditions under paragraph (a)(1) of this section other than localized corrosion pitting on an effectively coated and cathodically protected pipeline.
§191.25 Filing safety-related condition reports.
(a) Each report of a safety-related condition under §191.23(a) must be filed (received by the Associate Administrator, OPS) in writing within five working days (not including Saturday, Sunday, or Federal Holidays) after the day a representative of the operator first determines that the condition exists, but not later than 10 working days after the day a representative of the operator discovers the condition. Separate conditions may be described in a single report if they are closely related. Reports may be transmitted by telefacsimile (fax), dial (202) 366-7128.
(b) The report must be headed "Safety-Related Condition Report" and provide the following information:
(1) Name and principal address of operator.
(2) Date of report.
(3) Name, job title, and business telephone number of person submitting the report.
(4) Name, job title, and business telephone number of person who determined that the condition exists.
(5) Date condition was discovered and date condition was first determined to exist.
(6) Location of condition, with reference to the State (and town, city, or county) or Offshore site, and as appropriate, nearest street address, offshore platform, survey station number, milepost, landmark, or name of pipeline.
(7) Description of the condition, including circumstances leading to its discovery, any significant effects of the condition on safety, and the name of the commodity transported or stored.
(8) The corrective action taken (including reduction of pressure or shutdown) before the report is submitted and the planned follow-up future corrective action, including the anticipated schedule for starting and concluding such action.
The operator’s operations and maintenance procedures must address safety-related condition reports as defined by §192.605(c).
An operator’s operations and maintenance procedures manual may vary in length and complexity depending on the specific equipment in service, the variety of facilities, the locations, and referenced versus incorporated material. The procedures must have adequate detail to clearly describe the manner in which each requirement will be met.
The structure of the operations and maintenance procedures manual is not prescribed and may consist of a single comprehensive manual or multiple cross-reference volumes with referenced documents. The manuals can be made available to operations personnel as hard-copy or computer based documents but must be accessible at locations where operations and maintenance activities are conducted. If the operations and procedures manual(s) are computer based, the operator must provide a means to access the procedures in the event of computer failure.
Procedures that are unique to a particular facility must be accessible at that facility.
The operator’s procedures must specify the appropriate personnel to recognize and appropriately respond to safety-related conditions. These include, but are not limited to, operations, maintenance, operations control, engineering, corrosion, and integrity management personnel. The procedures must include parameters to recognize the condition, initiate the proper response, determine the proper operating pressure reduction, and make the proper repairs within the prescribed time period.
The operator’s procedures should address the occurrence and proper response for a safety related condition within a High Consequence Area (HCA) as well as outside of a HCA. The operators’ procedures should delineate the differences between discovery and determination.
Examples of a Probable
The operator does not have a procedure that covers the tasks being performed.
The operator fails to follow the written procedures.
The written procedures have not been reviewed and/or updated within the required intervals.
The operator fails to provide proper training on the operations and maintenance procedures required by §192.605.
Failure to report a pressure reduction in an HCA as a SRC.
Examples of Evidence
Copies of the written procedures in question.
Copies of the required operator records indicating that the procedures were not followed.
A written record of the observed actions that violated the procedures.
Photographs showing the probable violation.
Written documentation of conversations or interviews with the operator’s personnel.
Incident investigation reports that document failure to follow procedures or problems with the procedures.
Copies of training records with no documentation of specific training on the operations and maintenance procedures.
If the written procedures are found to be inadequate, the inspector should prepare a Notice of Amendment.
Procedures concerning new regulations that were placed in force after the PHMSA team operations and maintenance procedures inspection and those known to have changed since the team inspection should be reviewed.